Running a smooth and efficient office starts with having the right supplies on hand. Whether you’re managing a team or working solo, keeping key essentials in stock helps avoid last-minute runs, wasted time, and disrupted workflows. Here are the top 10 office supplies every small business should keep stocked—and why they matter.

1. Printer Paper
   It’s easy to run out without realizing. Keep a few reams of multipurpose printer paper on hand for reports, invoices, labels, and meeting materials.
2. Pens That Actually Work
   Stock up on a variety of writing tools—from standard ballpoints to fine-tip markers. Brands like Pilot G2 or Paper Mate InkJoy offer comfort, consistency, and durability.
3. Notebooks and Legal Pads
   Whether you’re brainstorming, planning meetings, or taking phone notes, dedicated paper helps keep ideas organized. Amazon Basics notebooks are a reliable and budget-friendly option.
4. Sticky Notes and Page Flags
   These small tools are invaluable for reminders, labeling, and prioritizing tasks. Look for color-coded packs from Post-it to enhance visual workflow systems.
5. Folders and Filing Supplies
   A physical filing system remains essential for tax forms, contracts, and employee records. Stock up on manila folders and labels to keep papers sorted and secure.
6. Desk Organizers
   A cluttered desk slows productivity. Invest in stackable trays, pen holders, and drawer dividers from The Container Store or IKEA to keep things in place.
7. Printer Ink or Toner
   You don’t want to run out mid-print. Know your printer model and keep an extra cartridge (or two) ready to go. Most major retailers like Best Buy or HP offer next-day shipping for toner and ink.
8. Envelopes and Mailing Supplies
   Whether you’re mailing invoices or customer thank-you notes, you’ll want a stash of business envelopes, padded mailers, and address labels at the ready. Uline and Office Depot have a wide selection.
9. Cleaning Wipes and Hand Sanitizer
   Sanitized surfaces help keep your office healthier and more professional-looking. Stock up on disinfecting wipes, microfiber cloths, and hand sanitizer for common areas and individual desks.
10. Power Strips and Charging Cables
    Power management is often overlooked until it becomes a problem. Extra charging cables, surge protectors, and backup batteries keep devices powered without clutter.

By keeping these top 10 essentials in stock, you’ll create a workspace that supports productivity, preparedness, and professionalism—without scrambling for last-minute fixes.