Running out of printer ink in the middle of a deadline—or discovering you’re out of paper the morning of a presentation—is more than inconvenient. It disrupts your workflow and forces last-minute spending. A monthly reorder system ensures you’re always stocked on essentials while staying within budget. Here’s how to build one that works for your home office, classroom, or small business.

Step 1: Track What You Use Most Often
Start by listing the items you use daily or weekly: printer paper, pens, sticky notes, folders, cleaning wipes, and coffee supplies. Over one month, log what gets used, how quickly it runs out, and what sits untouched.

Step 2: Set Reorder Thresholds
Once you know your average usage, assign thresholds. For example, if you go through one ream of printer paper per week, set a reorder point when you have two reams left. This gives you a buffer while keeping inventory lean.

Step 3: Choose a Monthly Restock Day
Pick a consistent day—like the first Monday of the month—to review your inventory and place orders. Treat it like a recurring business task. Use Google Calendar or a task app to set automated reminders.

Step 4: Organize Your Supply Area for Quick Audits
Keep supplies grouped and labeled so it’s easy to scan and count. Consider using clear bins or stackable drawers for quick visual checks. A tidy supply area makes tracking and reordering faster and more accurate.

Step 5: Use Cashback Platforms for Smart Restocking
Before placing your order, check Rakuten for cashback deals at major office supply retailers like Staples or Office Depot.
For in-store purchases—especially at big-box retailers like Walmart or Target—activate offers through Ibotta to earn rebates on office basics.

Step 6: Track Prices and Compare Retailers
Don’t assume the same store always has the best deal. Compare prices on Amazon, Walmart, and Target, especially for bulk packs or private-label items. Keeping a quick-reference spreadsheet can help you track where to buy what at the best value.

Step 7: Document Your System
Whether you use a spreadsheet, digital tool, or handwritten notebook, document your reorder schedule, brand preferences, and supplier links. This ensures consistency if someone else takes over ordering—or if you’re managing multiple spaces.

Building a simple, consistent reorder system saves time, reduces waste, and prevents emergency supply runs. With just a little planning and smart use of cashback tools, your office can run more smoothly and cost-effectively every month.